Candidate Privacy Policy

At Ridgeline, we respect individual privacy rights and are committed to handling personal information responsibly and in compliance with applicable laws.

This Privacy Statement (“Privacy Statement”) outlines how Ridgeline, Inc. and its affiliates (“Ridgeline”) collect, process, and protect your personal information when you apply for a job or other role with us, including full-time, part-time, temporary, consultancy, or internship positions through the Ridgeline online recruitment system and careers page (the “recruitment system”) as well as through third-party agencies and recruiters on behalf of candidates.

Collection and Processing of Personal Information

Ridgeline may collect and process your personal information from you directly when you:

• Apply for a role at Ridgeline.
• Introduce yourself at an event.
• Sign up for product news.
• Meet with us in person, by phone, or online as a job applicant.

We may also obtain your Personal Information from external sources, including:

• Recruiting agencies, academic institutions, and professional organizations that support job searches.
• Ridgeline personnel who refer you.
• Independent background check and verification providers.
• Public sources, such as professional platforms, published research, articles, or citations.
• Referees responding to reference requests.

The information we collect directly from your and other sources may include, but is not limited to:

• Identifiers:
  • Personal details (e.g. Name, gender, date, and place of birth) and Contact information (e.g. Address, phone number, and email).
• Professional and Employment-Related Information:
  • Information contained on your resume and other documents related to the application or recruitment process (e.g., cover letter, transcripts, certifications)
  • Job history (e.g., previous employment, roles, performance history)
  • Other information you may choose to voluntarily submit to us in connection with the application process (e.g., information disclosed in an interview or information you volunteer regarding your criminal records history, compensation history, family history or personal situation)
  • Background check data, potentially including your criminal records history, employment history, educational history and/or compensation history, from employment screening agencies, publicly available registers or databases, former employers and/or educational institutions (as allowed by local laws)
  • Information about your performance or conduct from references, other Ridgeline employees, clients or service providers, or current or former employers who may provide feedback about you.
  • Information about you from Ridgeline employees who interview you and who may provide feedback about you
• Educational Information:
  • Educational details (e.g., educational history, qualifications, certifications, skills)
• Electronic, Visual and Audio Information
  • On-premise location monitoring for security purposes (e.g., video surveillance when attending our premises for an interview)
• Internet Activity Information:
  • Information about you using cookies and similar technologies when you use the recruitment system and browse our website (see our Privacy Statement for further information about how this works)
  • Publicly available information from websites or social media, including information that you choose to voluntarily submit to us in connection with your application (e.g. when applying through LinkedIn)

Processing of Sensitive Personal Information

Ridgeline minimizes the processing of sensitive personal information unless it is necessary for business operations, legitimate recruitment and employment purposes, or compliance with applicable laws. Specifically, we may collect and process the following sensitive personal information categories to the extent legally allowed or for the purposes of complying with local laws:

• Data related to diversity (e.g., race, ethnicity, gender, religion, veteran status and/or disabilities)
• Citizenship or immigration information (e.g., for visa purposes, right-to-work information)
• Information about any health status, issues, or disabilities where appropriate (e.g., your disability status, any requests for accommodation in the application or interview process, or confirmation of your wellness before attending an in-person interview)
• your trade union, works council membership, or employee representative status if you disclose this in your resume or during the interview process

Use of Your Personal Information

Ridgeline collects and processes your personal information only for specific and necessary purposes. Ridgeline does not make decisions based solely on automated processing that produce legal or similarly significant effects as part of the recruitment activities covered by this Privacy Statement. Ridgeline does not make any decisions involving the use of algorithms or profi ling that signifi cantly affect you.

Your personal information may be used to:

• Manage recruitment processes – Create and maintain our recruitment system, job applications, and candidate database.
• Assess qualifications and interests – Evaluate your skills, experience, and fit for the applied position or other opportunities.
• Communicate with you – Provide updates on application status and the recruitment process.
• Verify your information – Conduct reference and background checks where applicable.
• Facilitate onboarding – Send information about your new hire experience before your start date.
• Share job opportunities (with consent) – Notify you about other positions that may be of interest.
• Improve recruitment processes – Analyze hiring trends and applicant qualifications, and match candidates to roles more effectively.
• Ensure security and compliance – Detect fraud, prevent policy violations, and comply with legal and regulatory requirements.
• Respond to inquiries – Address your questions and requests related to recruitment.

Use of AI and Analytics

Ridgeline may use your personal information to enhance operational efficiency and improve candidate experience.  These uses can help:

• Plan and enhance candidate experiences.
• Understand key candidate metrics.
• Analyze overall candidate progression and identify trends.
• Develop future candidate experience strategies and explore learning opportunities.

Ridgeline involves human oversight in decisions that may result in legal or similarly significant effects on our candidates, and such decisions are not based on automated processing.

“Legal Basis for Processing”

We process your personal information based on one or more of the following “legal bases”:

• Contractual necessity – To fulfill our obligations in the hiring process or enter into an employment contract.
• Legal compliance – To meet regulatory requirements and cooperate with law enforcement where necessary.
• Legitimate interest – To streamline recruitment, manage applications efficiently, and ensure fair hiring practices while maintaining safeguards for your privacy and rights.
• Consent – Where required, we obtain your explicit consent, which you may withdraw at any time by contacting us. For further details or to withdraw consent, please refer to the contact information provided at the end of this Privacy Statement.

Note: If local laws require certain mandatory data collection, failure to provide the requested information may delay or impact our ability to proceed with employment.

Sharing of Personal Information

Ridgeline does not “sell” to third parties or “share” with third parties your personal information for targeted advertising purposes. We may share your personal information with third parties in specific, limited circumstances noted below and take appropriate measures to ensure that any third party handling your personal information does so securely and in accordance with applicable laws.

• Ridgeline affiliates for recruitment, human resource management, and internal reporting purposes.
• Third-party service providers & business partners to support our business operations, such as:
  • Hosting IT and recruiter systems
  • Recruitment and search agencies
  • Testing and assessment institutions
  • Survey tool providers
  • Payment processors and travel management services
  • Background check providers
  • Virtual assistants, chatbots, and other software vendors as necessary to fulfill our business and legal obligations.
• Legal & Regulatory Authorities – Including law enforcement agencies, courts, regulators, tax authorities, and government bodies when required to comply with legal or regulatory obligations, protect our rights, your rights, or the rights of any third party

Transferring Personal Information Internationally

By submitting your personal information, you acknowledge that your data may be transferred to Ridgeline Inc. in the United States and shared with Ridgeline-affiliated companies worldwide for recruitment-related purposes. Some of these entities may be located in jurisdictions that do not offer the same level of data protection as your home country/region.

Ridgeline is committed to ensuring the protection of your personal information in accordance with applicable data transfer laws. To safeguard your data, Ridgeline entities:

• Adhere to legally recognized mechanisms for international data transfers to the United States or other jurisdictions.
• Implement appropriate contractual agreements or other legally prescribed safeguards to maintain the confidentiality and security of your personal information.

Your data will be handled in compliance with global data protection standards, ensuring privacy and security wherever it is processed.

Security For Personal Information

We implement appropriate security measures to safeguard your personal information against accidental loss, destruction, unauthorized access, misuse, or disclosure. These measures include technical, organizational, and contractual safeguards designed to mitigate security risks and align with legal and industry best practices.

Please note that while we take appropriate security precautions, internet-based data transmission cannot be guaranteed as completely secure. You are responsible for maintaining the security of your password or other authentication methods when accessing password-protected or secured areas of Ridgeline’s recruitment web pages. Access to these areas is strictly limited to authorized users.

Retention of Personal Information

Ridgeline securely stores and retains your personal information for as long as necessary to fulfill legitimate business purposes, as outlined in this Statement and in compliance with applicable local laws.

We retain personal information for a reasonable period following Post-Recruitment & Hiring Decisions to:

• address potential inquiries, complaints, legal, or compliance matters related to Ridgeline recruitment operations
• keep you informed of future vacancies if you wish and maintain accurate records of your contact preferences. You can update your preferences of future contacts at any time, but certain information may still be retained if required for lawful purposes and purposes at the time of the request.

To determine the appropriate retention period, Ridgeline takes the following into consideration:

• Legal and regulatory obligations (including any applicable guidance).
• Risk of claims and applicable limitation periods.
• Legitimate business needs relevant to Ridgeline’s operations.
• Amount, nature, and sensitivity of the personal information.
• Potential risk of harm from unauthorized use or disclosure, considering our security controls.
• Whether the purpose can be achieved through other means.

Your Privacy Rights

You may have certain legal rights regarding the personal information we hold about you. These rights vary based on your location and applicable privacy laws, but they generally include the rights noted below.

• Request access to the personal information we process, correct inaccuracies, and request deletion of your personal information.
• Object to the processing of your personal information based on our legitimate interests.
• Request to restrict the processing of your personal information.
• Request a structured, commonly used, and machine-readable format of your personal information if the processing is based on consent or a personal contract.
• Withdraw your consent at any time, if we have collected and processed your personal information for a specific activity with your consent. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
• Submit a complaint to your applicable regulator. Details can be requested through the “Contact Us” section below.

If you can provide details of your concern, this may assist Ridgeline in expediting the response. We will respond without undue delay and keep you updated. This is usually within 30 days of your request but may be extended to 90 days in some cases.

To process your request, we may need to verify your identity to protect your data from unauthorized access. Ridgeline does not discriminate against individuals for exercising their privacy rights.

Privacy Statement Update

We may update this Privacy Statement periodically to reflect legal, technical, or business developments. When changes occur, we will take appropriate steps to inform you based on the significance of the updates.

To stay informed, you can always check the “Last Updated” date at the top of this Privacy Statement.

Contact Us

If you have any questions about this Privacy Statement, or the personal information we process about you, please contact privacy@ridgelineapps.com

Or

Ridgeline, Inc.
Attn: Privacy
936 Southwood Blvd,
Incline Village, NV 89451

This website is operated by Ridgeline, Inc. (the data controller), which is a Nevada corporation
located at 936 Southwood Blvd, Incline Village, NV 89451.

Additional region-specific disclosures

California

If you’re located in California, please note the following additional disclosures: Ridgeline does not “sell” to third parties, or “share” with third parties your personal information for targeted advertising purposes, the personal information that it collects or processes as part of the recruitment, employment, or personnel management process or any related processes (including as those terms are defined under the California Privacy Rights Act).

For California residents, if you are submitting a request to access, please specify if you would like to access personal information categories or specific pieces of personal information. Ridgeline does not sell your personal information or share your personal information with third parties for targeted advertising. Ridgeline also does not use your Sensitive Personal Information for any purpose other than to operate our business, for legitimate recruitment-related purposes, or where otherwise permitted by, or necessary to comply with, applicable laws, and therefore does not provide a right to limit the use of Sensitive Personal Information.

When you submit a request, we will first acknowledge receipt of your request within 10 business days after receipt of your request. We will provide a substantive response to your request within 45 calendar days after its receipt. If we require more time (up to 90 days or the permitted time frame), we will inform you of the reason and extension period in writing.

Only you or an authorized agent (as described below) may make a verifiable consumer request related to your personal information.

• How to Authorize an Agent. You may designate an authorized agent to submit your verifiable consumer request on your behalf only if the authorized agent has your written permission to do so and you have taken steps to verify your identity directly with us.
• How We Verify Your Request. To respond to your request, we must verify your identity and/or the authority of your authorized agent. We will only use the personal information provided to us in that context to verify your identity or the authority of your authorized agent to make the request. Making a verifiable consumer request does not require you to create an account with us. To allow us to verify your request, we may require that you provide at least two pieces of personal information that we already have in our possession, if we cannot already verify you. We will verify your consumer request by comparing the information you provide to information already in our possession, and take additional steps to minimize the risk of fraud.